Drill down into what's happening to calls that are going to each Role.
We've designed a set of reports for each Role to help you understand more about what's happening with calls that are coming into your business. The idea here is to help you make more informed decisions around where you want to send your calls, and also how many people you may need in each Role!
Let's jump into how to see the reports, and what they all mean.
Getting to Role reports
- Login to our website here.
- Click on Roles.
- Select the Role that you're interested in.
- Click on Role Report
If you want to look at a specific date range, use the date picker in the top right hand corner.
You'll then be presented with a bunch of tiles similar to the Dashboard. Each of these tiles represents a set of information. You can also mouse over each part of the tiles for more specific data. This information can be downloaded for further analysis by clicking the download button in the top right hand corner of any tile when mousing over it.
Each tile has its own tooltip, but here's a breakdown of each one.
This tile represents how many calls have come into the role over the selected date range, and what happened to them. You have answered by someone, missed by everyone and then voicemail (if the call was missed but the caller left a voicemail).
This tile represents, of the answered calls to the role, how many calls each person is answering.
Average time to person
This tile shows how long people calling into this role spend waiting to speak with someone in seconds. A ring is roughly 2.5s, just to give an idea. Keep in mind that this includes any voice menus that you have setup before a caller gets to the role. From our experience, people prefer to spend about 25 seconds waiting before speaking to someone.
Role calls by day
This tile shows the total number of calls to the role, but broken down into each day. Each bar represents a day and is broken down into what happened to each call on that day. You can use this to work out trends for calls to that role, and to highlight days that are busier than others.
Role calls by hour
This tiles shows the total number of calls to the role, but broken down hourly. Each bar represents an hour of the day, and what happened to each call. You can use this to work out which hours are busiest for calls to that role, and perhaps understand staffing requirements for that role.
This tile shows, of the answered calls into the role, the total number of minutes spent talking. Keep in mind that this is only for inbound calls.
Seconds per call
This tile shows, on average, the time spent on each call into the role. This is also only for inbound calls.
This tile shows the number of calls that were originally to this role, but were then blind transferred out to another user even if the user is also in the role. Keep in mind that this data doesn't include warm transfers at this stage.
This tile shows the number of unique numbers that called into the role. You can use this to understand how many people are calling the role multiple times.
That about sums it up! Check this out for more information on setting your roles up, otherwise you can chat with us using the bubble in the bottom right!